Privacy Policy

Privacy Policy

Information for the processing of personal data on the CODECS platform

Privacy is taken into serious consideration and adequate guarantees are provided to protect users’ data on the CODECS platform.

Personal data will be treated fairly, with integrity, responsibility, security, and transparency.

In compliance with EU Regulation 2016/679, this information is rendered to those who interact with the CODECS platform, which is accessible at the following web address

In this information, we explain to you the kind of data and personal information collected when you visit the CODECS platform. It is also pointed out the rights and options to request access, correction, deletion and to object to the processing of personal data.

This information only concerns the platform indicated above and does not refer to other websites that may be consulted using links contained in the present website.

Data controller

The Agriculture University of Athens, Iera Odos 75, Athens.

Responsible for the data processing

Data Protection Officer (DPO) Baggelis Mallios, Iera Odos 75, Athens,

Information on the Server of the platform

Location: Nuremberg
Organisation: Contabo GmbH

Country: Germany

Organization type: LIR ( Local Internet Registry)

Address:  Aschauer Strasse 32a, Munchen, Germany

Contacts: +49 89 21268372,

Operating system: Ubuntu 20.04 (64 Bit)

Processor: AMD EPYC 7282 2.8 GHz



Port speed: 1Gbit/s

Navigation Data

Since the CODECS platform utilises Google Analytics there are various navigation data tracked if the user allows the use of tracking cookies like:

  • Pageviews: Google Analytics tracks the number of views for each page on the website.
  • Sessions: It records the number of sessions or visits to your website, including the pages viewed during each session.
  • Users: Google Analytics provides data on the number of unique users who visit your website, distinguishing between new and returning users.
  • Bounce Rate: The bounce rate is the percentage of single-page sessions, where a user leaves your site without further interaction. It can indicate the engagement level of your site's content.
  • Average Session Duration: This metric shows the average amount of time users spend on your website during a session, helping to gauge user engagement.
  • Traffic Sources: Google Analytics tracks how users find your website, including organic search traffic, direct traffic, referral traffic, and paid traffic. This information is valuable for understanding your site's traffic sources.
  • User Locations: You can see where your website's traffic originates from, providing insights into your global audience.
  • User Devices: It tells you which devices users are using to access your site, such as desktop computers, smartphones, or tablets.
  • User Browsers and Operating Systems: You can see the browsers and operating systems users are using to access your website, ensuring compatibility.
  • Events: You can track specific user interactions, such as clicks on buttons, video plays, or downloads. These are set up as events and provide insights into user engagement with specific elements of your site.


For more information see our Cookie Policy.

Voluntary provision of information

In the CODECS platform, there is not an option for providing voluntary information/data. Only authorized users of the CODECS project can upload data or create application scenarios on the CODECS platform.

Authorized users of the CODECS platform can upload data. There is no functionality enabling the users to make comments or public expressions visible on the CODECS platform.

There will be no subscription to a mailing list or newsletters for users of the CODECS platform.

Personal data: collection and use

When enrolling to the CODECS Platform, personal data collected are the user’s name/username, email, and password.

Potential users of the platform are farmers/foresters, advisors, policymakers, researchers, and producers of technology.

Security measures

Security measures of the CODECS Platform entail the following:

  • Encryption of user data such as passwords, usernames, and emails
  • Periodic backups guarantee that your data is secure and retrievable, even in the face of unexpected events.
  • Server updates keep your platform running smoothly, with the latest security patches and features to ensure smooth operation.
  • Robust firewall protection adds an extra layer of security against threats.

Third-party services

The following third-party services can be distinguished for the CODECS Platform:

  • “Terms Feed” as a valuable free tool for managing cookie consent, helping websites easily create and customize cookie banners and policies to ensure compliance with data privacy regulations.
  • “Google Analytics” as a powerful platform for gathering comprehensive statistics and tracking various user events on the CODECS platform to gain valuable insights into its online performance and user interactions.
  • “APIs” of FAIRShare, SmartAkis, and Desira for the link with the meta-inventory of digital technologies.T

Treatment method

Google Analytics offers the option to anonymize data, providing an extra layer of privacy protection. Additionally, in our database, sensitive information such as usernames, passwords, and email addresses are stored in encrypted form, further enhancing data security and safeguarding user privacy.

In the CODECS Platform, there is no personal data memorized.

The CODECS Platform will not link to databases containing personal data.

In the CODECS Platform, a clear and informative cookie banner is used to collect informed consent from the visitors so they can make informed choices about their data privacy preferences.

In the CODECS Platform, no special categories of personal data are collected.

Personal information is processed exclusively for research purposes, with automized tools, and strictly for the time necessary to fulfill the purposes for which the information has been collected.

Your personal information will be processed within the limits established by laws and regulations, with respect to the principles for the lawful processing of personal data, transparency, and confidentiality.

We also apply the principle of information. This means that anyone using the CODECS Platform is invited to read the present statement before providing any information.

Special security measures are observed under EU Regulation 2016/679 to protect collected data and to prevent the risks of loss or theft, unauthorized access, and improper use of data.

We use various technologies and security measures to properly protect your data against unauthorized access, use, loss, or disclosure. Where necessary, these technologies and measures are tested and adapted at regular intervals.

Following the GDPR, we only use servers that are internal or located in Europe and that comply with the regulations in force in the European Union since 25 May 2018.

In the event of an uncontrolled data leak, we committed to informing anyone affected by the leak and to do all that is necessary to repair the system as soon as possible. We never share your data with third parties for commercial purposes.

If a subcontractor is involved in the processing of the data, we ensure that the subcontractor complies with the GDPR and that they comply with our privacy policy.

Data will be used solely for stated purposes, and it will not be made available for any other purpose or to any other party, excluding legal obligations.

We will treat and keep your data in compliance with current legislation.

You will have the right to revoke consent at any time for any treatment for which you have granted it.

You can exercise the right to the portability of data which will be delivered in a structured format, commonly used, or mechanically read to you or to the new responsible person from the treatment you designate.

Conservation of data

The maximum data retention time will not exceed 10 years.

Data will be available on the database until their deletion.

If requested by the law, or if it is reasonably necessary to the prescriptive requisites, resolve controversies, avoid frauds and abuses, or apply our policies, we may conserve several of your data for a limited period, even after your account has been closed or it is no longer necessary to have contact.

Rights in data processing

For all data processing, you may exercise the rights of access, rectification, deletion, and opposition.

You as the data owner have the right to obtain confirmation of the treatment of your data and to request the rectification of data that is inaccurate or, request the deletion when among other reasons the data are no longer necessary for the purposes for which they were collected or as you withdraw the consent granted.

You can, at any time, if necessary, request correction or deletion of all or part of your data.

In this case, please contact us at

You also have the right to be forgotten and therefore request the complete deletion of your data if its storage is not part of a contractual or legal obligation.

To do so, send your request to

With regards to the newsletter, you can access your data directly via the registration system on the website as well as the possibility to unsubscribe directly via the address to

Organizations must respond to any request to consult, modify, or delete your data within thirty days. However, this period may be renewed if the request concerns a large amount of data. In any case, you will be informed as soon as possible of the time required for processing the request.

Right to update our privacy policy

We reserve the right to modify and update this Privacy Policy. The way we process and protect data could be reviewed. The modifications to our policy can be verified at any moment and we recommend you review it each time you access the website.


Complaints or questions relative to the privacy and protection of data must be addressed to the person responsible for the protection, Baggelis Mallios (DPO), Iera Odos 75, Athens,